Privacy Policy & Cookie Policy Academics For Companies

1. General

1.1. Academics For Companies vzw (hereafter “AFC”), whose registered office is located at Eugène Gilbertstraat 3 3000 Leuven, operates a website the "Website").

1.2. All personal data collected by us (hereafter "Data") shall be processed in accordance with the applicable Belgian and European regulations relative to the protection of personal data, in particular UE Regulation 2016/679 issued by the European Parliament and Council on April 27th, 2016 relating to the protection of individuals with regards to personal data processing and the free circulation of this data, revoking directive 95/46/CE (General Data Protection Regulation, GDPR), Directive 2002/58/CE, amended by Directive 2009/136/CE, and the "Electronic Communications Law" of June 13th, 2005, amended by the law of July 10th, 2012.

1.3. You are invited to read this Privacy Policy (hereafter the "Policy") attentively and familiarize yourself with its contents.

2. Scope of application

2.1. This Policy describes the measures implemented for the use and management of your Data in the framework of Website use, and your rights as a Website user.

2.2. This Policy applies to all services offered by AFC via the Website.

3. Data likely to be collected

3.1. We may be led to collect various types of information (including Data) when you visit our Website:

3.1.1. Data provided by users. We collect the Data you provide on the Website for the purpose of enabling AFC to process and execute all your requests.

3.1.2. Information collected by technology tools. When you browse our Website, our computer systems may collect various passive data such as your IP (Internet Protocol) address or browser type. We also use Cookies to collect information on the date and time of your visit, or the Website pages you have visited, to the extent that you have consented to such collecting.

3.2. By visiting our Website or supplying your Data, you hereby agree to the collection and processing of your Data as described in this Policy. If you do not agree or cannot authorize the collection or processing of your Data as described in this Policy, do not use the Website.

When you visit the public pages of this website, you're not obligated to provide any personal details. However, if you voluntarily share information with us through the website—like when applying for a position, registering for an event, or using the contact form—we may collect the following personal data:

  • Resumes
  • Names
  • Mail addresses
  • Participant’s gender
  • Phone number
  • Fields of study.
  • Faculty
  • Study phase
  • Language
  • Allergies
  • LinkedIn

Similarly, if you reach out to us via email, phone, or mail, we may also gather personal information you provide during these communications. Additionally, we might receive your business contact details directly from you or from other sources as part of our usual operations.

This website is intended for individuals aged 18 and above and is not directed at children under 13. We do not knowingly collect personally identifiable information from children under 13. If we become aware that a visitor under 16 has provided information through our website, we'll make efforts to delete it promptly.

3.3. You have the right to withdraw your consent at any time by contacting AFC at the following email address:

4. Purpose of Data Processing

4.1. We may use the Data collected for commercial communication or internal purposes, as well as to fulfill any legal obligations or contractual commitments we may have with you. In order to keep you informed of our new services, we can offer you free newsletters. Unless you object, if you have used the services of AFC, we may send you information about the use of the Website electronically.

4.2. We may, if necessary, divulge your Data in order to (a) respect the applicable laws or satisfy a Court order or injunction, or (b) protect and defend our rights and those of Website users.

4.3. Data may be rendered anonymous by removing personally-identifiable elements such as your name and email address, and grouped for use in the framework of market studies or for other professional purposes. We may in this case be led to divulge the anonymous data to third parties.

4.4. With the exception of the cases described in this article, we do not authorize the sale or transfer of Data to third parties without your prior approval.  

5. Your rights

You may contact AFC to exercise the following rights regarding your personal data:

  • You have the right to be informed about how we process your personal data.
  • You have the right to access your personal data. This includes receiving confirmation as to whether or not your personal data is processed, and if so, accessing it.
  • You have the right to have your personal data corrected. This enables you to rectify any inaccurate or incorrect personal data processed by AFC.  
  • You have the right to have your personal data erased. This allows you to permanently delete personal data processed by AFC. AFC may not always be obliged to delete your personal data upon request; this right only applies in specific situations and to the extent provided for by law.
  • You have the right to restrict the processing of your personal data. This allows you to temporarily halt the use of your personal data by AFC without deleting it. AFC may not always be obliged to limit your personal data upon request; this right only applies in specific situations and to the extent provided for by law.
  • You have the right to withdraw your consent whenever AFC processes your personal data based on your consent.
  • You have the right to object to the processing of your personal data for direct marketing purposes.  
  • You have the right to data portability. This allows you to easily move, copy, or transfer your personal data from AFC to another controller. This right can be exercised when processing is based on an agreement with you.

If you have any questions or complaints about this Privacy Policy or wish to exercise any of your rights regarding your personal data processed by AFC, please send your request to

6. Cookies

6.1. Cookies consist of data sent to your terminal from your browser when you visit the Website. They have a unique identification number. Cookies are intended to simplify Website access and browsing, and increase speed and efficiency. They can also be used to tailor the Website to your individual preferences. Cookies may also be used to analyse Website use.

6.2. AFC hereby informs you that the following types of Cookies are used on the Website:

Essential: Some cookies are essential for you to be able to experience the full functionality of our site. They allow us to maintain user sessions and prevent any security threats. They do not collect or store any personal information.

Analytical: These cookies store information like the number of visitors to the website, the number of unique visitors, which pages of the website have been visited, the source of the visit, etc. These data help us understand and analyze how well the website performs and where it needs improvement.

Functional: These are the cookies that help certain non-essential functionalities on our website. These functionalities include embedding content like videos or sharing content of the website on social media platforms.    

6.3. Regarding other forms of cookies, your agreement or disagreement is indicated to us by your choice when using our Website. Only in case of consent will we collect and process these types of cookies.

6.4. AFC hereby informs you that cookie deactivation may interfere with your browsing experience and Website functions.

6.5. You may delete accepted cookies at any time. If you wish to delete cookies, the settings and preferences controlled by the cookies will also be deleted.

7. Data Conservation

7.1.  AFC may keep your Data for as long as the data is operationally useful. However, this period may not exceed five years from the date on which they are collected, unless they are based on a valid legal basis.

8. Complaints

8.1. Without prejudice to any existing administrative and legal procedures, you have the right to enter a complaint with a supervisory authority, in particular in the Member State of your usual place of stay, place of work, or of the alleged violation, if you consider your Data processing is an infringement of the GDPR.

Information of the Belgian Data Protection Authority:

Drukpersstraat 35, 1000 Brussels

Tel: +32 (0)2 274 48 00

Fax: +32 (0)2 274 48 35


9. Changes

We reserve the right to unilaterally modify our Privacy Statement at any time. Each amended version will always be available on the Website and will apply immediately from the moment of publication. AFC Leuven will send an email to the data subject informing them of changes to the Policy.  The date on which our Privacy Statement was last modified, can be found hereunder.  

Last modified on: March 2024